Write Smarter, Not Harder: Bro. Andy Paens the Praise of Evernote

My fourteenth semester at Visible Music College has concluded, and I’d like to roll out the time to plan and plot. However, a two-year-old bio-terrorist in the twins’ class brought a lice outbreak to their classroom, and now I’m just trying to keep cheese on the cracker.

But. On to this week’s lesson and musings. I know you’re excited.

Today I’m going to show you how the organizational process I use to write and save songs.
It’s crucial to write down and record every song I write. I audition scores of scallawags for the college’s Songwriting Division who simply rely on their own memory devices to recall all the songs they’ve written. Let’s give our brains a break. Our minds feel relaxed and open to new sources of information and inspiration when they feel they don’t have to “hold” on to previous data. That’s basically the scuttlebutt on one of the primary ideas behind Morning Pages.

Up until about three years ago, I’d transcribe chord charts in Word/Pages/Finale and save them in a “Music” folder within Documents on my laptop’s hard drive. Inside that there would be different folders corresponding to a bevy of bands, projects, or years (if they were songs-without-a-home). This helped with organization as far as archival, but not helpful when it came to quickly finding something I was looking for, or juggling in-progress ideas. As I normally work on two or more songs at a time, this weakness was crucial to fix. Also, trying to access the songs anywhere besides my hard drive was a drag. I’d need to print off on paper or email a file to myself in order to open it on my phone (where I do most of my work on-the-go).

Next, I’d sing musical ideas into the VoiceNotes app in iOS, or just throw down a rough take in GarageBand. As far as  on-the-go lyrical ideas, I’d use an iOS note feature like MagicPad, since it had more text editing features than Notes, (although the Notes feature of syncing-with-iCloud is really attractive).

I needed ONE primary source to aggregate all my inspirations, works-in-progress, and finished ideas. Not countless computer folders that I can only access on my Mac, not three different was of recording. Not even two. ONE.

I’ll forever sing the praises of Evernote. All my files live in the cloud, so I never lose information whenever my computer or phone crashes, AND I don’t need to worry about re-copying material across multiple devices. Basically, you create documents called “Notes” that you can put in formatted text, photos, audio, etc. It is not limited by page breaks or tight margins, so I feel like I’m writing on a giant whiteboard, not a typewriter sheet. For some reason, that stimulates the ol’ Newton noggin. In fact, I write all of these blog entries in Evernote, then once edited, I upload them to the WordPress interface.

Since Evernote’s WorkChat feature has been added, the possibility of collaborative songwriting efforts right in the program are realized. I’ve used it a couple of times in teaching songwriting lessons, but not yet in something that I’ve worked on with somebody. (If you want to collab on something, email me!) The only thing I feel WorkChat is missing is a markup history, ala  GoogleDocs, that way I could follow who made which changes. It definitely decreases the amount of steps needed to share a saved file between people, whether it is a song chart or a saved web article.

On the organization/archival front, Evernote lets you create “Notebooks” that contain notes on a certain subject. For the topic of “Songwriting”, I actually have three: Songwriting Tips, Songwriting Ideas, and plain ol’ Songwriting, where I have works-in-progress and completed songs. Evernote’s tagging feature helps me further organize the minutia.
Here’s a simple songwriting workflow.

Sample Songwriting Workflow

Full disclosure: when I’m in a pinch, (aka driving) I’ll still open up iOS voice notes and quickly throw an idea in there, but if I can focus long enough, I depend fully on Evernote.

I’ve barely scratched the surface when it comes to the capabilities of the program, but I wanted to simply outline the way I use it for my songwriting workflow. I’ve chosen Evernote because hey, you can’t beat free, but ultimately I would encourage you to find some method that helps you 1. Record and archive every idea

Watching: Whiplash
Listening: The Delivery Man – Elvis Costello